Description

The Office of Student Life is focused on building a strong foundation to ensure every student's Indiana University (IU) experience is positive, safe, healthy, and meaningful. The Office of Student Life helps students navigate their time at IU, providing the tools they need to be successful in school and after graduation. Students are our priority, and their health, safety, and overall well-being are our core mission.
Student Life Communications and Marketing is responsible for strategizing, creating, implementing, and assessing the marketing and communications efforts for the Office of Student Life and the nearly 40 departments within it. This team creates integrated marketing communications through digital and print campaigns, photography, video, writing, social media, and more. This department is made up of approximately 6 full-time staff, 2 part-time staff, and 12 student staff.

Job Summary

The Part-time Operations Specialist is responsible for keeping day-to-day communications and marketing tasks and promotions moving forward, essentially serving in an office manager role. The work that Student Life Communications and Marketing does needs to be implemented across multiple mediums and that's where the Operations Specialist comes in; ensuring that the work done goes out throughout campus and beyond, effectively reaching various target audiences. This includes implementing digital and print campaigns, ensuring information and promotions are accurate and posted online in a timely fashion, distributing tabling materials and other marketing pieces where they need to be, collecting data regularly to help guide future marketing and communications efforts, and ensuring projects stay on track.
Department-Specific Responsibilities

• Helps ensure deadlines are met and promotions are implemented
• Assists setting up projects in the project management system
• Helps ensure files are organized (video b-roll, invoices, etc.)
• Keeps records and updates for items such as hours of operations, development initiatives, organizational charts, implementation of marketing and communications.
• Manages online calendar
• Manages the IU Events Calendar (LiveWhale), connections with beINvolved (student organization calendar), and digital screens
• Manages and schedules content for our screens: IMU, Residence Halls, Recreational Sports, Student Health Center, and more
• Submits digital ads to partners' digital screens
• Manages poster distribution/signage/print pieces
• Manages temporary clings in the IMU, Student Health Center, Rec Sports facilities, and more
• Manages distribution of rack cards and brochures to Student Life offices and campus partners
• Coordinates materials for tabling for larger Student Life initiatives (i.e. Red Carpet Days, New Student Orientation, and Welcome Week)
• Ensures content is accurate across platforms including, but not limited to: Google Business Accounts and YouTube channels
• Assists with simple website updates and ensures content is accurate
• Assists creating monthly, quarterly, and annual reports
• Manages projects, emails, websites, media mentions, and more
• Assists where possible with social media reports
• Works with Assessment department to collect data from colleagues (event attendance, participation, etc.)
• Manages student employment processes (hiring, payroll, etc.)
• Submits payment for marketing/production purchases
• Orders supplies when necessary
• Assists with meeting space reservations
• Performs copyediting and proofreading
• Serves as an additional reviewer of various communications (emails, print pieces, campaigns, etc.)
• Helps with other marketing tasks as necessary, which may include sending Salesforce/mass emails
• Develops online forms
• Works with all their co-workers in the office and numerous partners across campus to accomplish their tasks
• Manages details without losing sight of the big picture

Qualifications

EDUCATION
Required

• High school diploma or equivalent (such as HSED or GED)

Preferred

• Bachelor's degree in English, communications, journalism, public relations, marketing, or related field.

SKILLS
Required

• Demonstrates a high commitment to quality and accuracy
• Maintains a high degree of professionalism
• Demonstrated time management and priority setting skills
• Possesses flexibility to work in a fast-paced, dynamic environment
• Ability to multi-task
• Highly thorough and dependable
• Ability to work within tight time frames and meet firm deadlines
• Ability to drive multiple projects to successful completion
• Exceptional decision-making skills and autonomy
• Performs well in a team-oriented, collaborative atmosphere
• Strong sense of curiosity and creativity
• Demonstrated motivation; strives for ongoing improvement and is passionate about learning
• Ability to receive constructive criticism to improve your skillset
• Demonstrates attention to detail
• Professionalism, dependability, and respect for others
• Proficient written and communication skills (Microsoft Excel, Word, and PowerPoint)
• Demonstrated familiarity with correct style and ability to write, edit, and proof text, including ability to read for content and correct accordingly
• Familiarity working online managing forms and accounts

Preferred

• Highly organized, adaptable, and comfortable juggling multiple priorities at once
• Demonstrates proactive mindset, and the ability to stay focused under pressure
• Goal-oriented, communicative, and self-motivated

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

Bloomington, Indiana
This is an in-person position

Advertised Salary

$22.00 - $25.00 per hour based on qualifications and experience

Work Hours

29 hours per week

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure .

Job Classification

Career Level: Part Time Employee
FLSA: Nonexempt
Job Function: Part Time Employee
Job Family: Part Time Employee
Click here to learn more about Indiana University's Job Framework.

Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information .

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at [email protected] or by visiting IUPD.